Personal Assistant/ Executive Secretary
Reporting To: Chairman and Managing DirectorApply Now
To work closely with senior management to provide administrative support where needed. Helping to make the best use of their time by dealing with secretarial and administrative tasks; using extensive knowledge of the organisation; knowing who key personnel are, both external and internal, and understanding the organisation’s aims and objectives to allow senior management to perform their roles effectively.
Handling confidential matters with discretion.
Complex diary management, both business and personal, for the Chairman/Managing Director and wider team.
Devising / maintaining office systems, including data management and filing.
Creating detailed travel itineraries
Maintain polite and professional communication via phone, email, and mail
Answering telephone calls in a timely fashion, taking clear and detailed messages.
Screening phone calls and routing callers to the appropriate party
Organising meetings, including booking venues, ordering refreshments and basic notetaking.
Produce documents, briefing papers, reports, and presentations etc. As required.
Processing of expenses
Greet and assist visitors.
Arranging events for the team
Ad-hoc personal errands for the Chairman/Managing Director.
Management of miscellaneous issues.
Covering reception duties as needed.
Supporting on ad-hoc projects when necessary.
Skills, Knowledge and Experience:
Strong previous experience within a similar role in a fast paced, corporate environment.
GCSEs in English and Maths at Grade A-C (4-9) or equivalent.
Excellent customer focus & interpersonal skills.
Ability to work well under pressure.
Outstanding organisational skills.
Excellent IT Skills (Microsoft Office 365)
Positive, pro-active attitude.
Attention to detail
Ability to deal with sensitive information with discretion and to maintain confidentiality.
Flexile approach to work.
Monday to Friday, Office based
If you are interested in this role and working for Veetee, please send your CV to firstname.lastname@example.org